Total Cost of Ownership (TCO) – See the Full Cost Picture
Go beyond purchase price. The Total Cost of Ownership (TCO) app captures every dollar tied to an asset—from acquisition to operation to retirement—so you can make smarter investment decisions and optimize lifecycle planning.
See the Full Cost Picture
The Total Cost of Ownership app provides a complete financial perspective by capturing costs beyond acquisition—covering energy, maintenance, downtime, and end-of-life expenses. Interactive dashboards make it easy to compare asset options and lifecycle scenarios, enabling smarter purchase decisions. By seeing the true cost picture, organizations can optimize capital planning, extend asset value, and maximize ROI over the long term.
Integrated Apps.
Total Cost of Ownership integrates with:
Track What It Really Costs to Operate
Capture capital, operational, and maintenance costs over time. Compare asset types, manufacturers, or service models to understand what delivers value—and what drains your budget.
Key Features
Full lifecycle cost tracking: acquisition, maintenance, usage, and disposal
Automated cost feeds from work orders, parts usage, and depreciation
Supports budgeting, procurement planning, and replacement justification
Visual dashboards and reporting exports
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
TCO supports strategic cost visibility across:
See It All Before You Buy
Again Make data-backed procurement, budgeting, and retirement decisions.
Downtime Costing – Turn Uptime Losses Into Financial Insight
Quantify the true cost of asset downtime—by event, asset, line, or facility. The Downtime Costing app connects operational losses to financial impact, helping you justify maintenance investments, staffing, and asset replacement decisions.
Your Downtime Costs: No Longer a Mystery
Understand the True Impact of Downtime
Our system goes beyond simple time tracking to provide a comprehensive view of downtime costs. By logging equipment downtime and attributing costs, we help you understand the full financial impact of every outage. This allows you to make smarter decisions about maintenance, resource allocation, and future investments.
Integrated Apps.
Downtime Costing integrates with:
Put a Price Tag on Operational Interruptions
Calculate downtime cost per event using asset-specific rates, production loss values, or labor impact. Surface high-cost breakdowns, justify preventive strategies, and report actual loss—not just time.
Key Features
Downtime-to-cost mapping by asset, department, or shift
Configurable cost-per-hour rates by asset type or line
Real-time and historical cost analysis by cause, location, or team
Integration with performance and TCO metrics
Visual dashboards showing cumulative and top-impact events
Exportable reports for finance, operations, and audit teams
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Downtime Costing ties operations and finance together across:
Give Downtime the Financial Weight It
Deserves Turn minutes lost into money saved—through insight and action
Audit Trail – See Who Did What, and When
Maintain visibility into key system activity and user interactions. The Audit Trail app records essential actions—such as submissions, approvals, and workflow events—so you can review usage, track compliance, and ensure accountability.
Don't Just Track, Act: Uncover Compliance Risks in Real-Time
| Our system goes beyond simple logging. The video and interactive screenshot below showcase how the Non-Compliance Alerts interface provides instant visibility into potential issues. You’ll see triggered rules, severity levels, and an intuitive dashboard that empowers your team to acknowledge and resolve problems before they escalate. This is more than a tool—it’s your command center for proactive compliance. |
Integrated Apps.
Audit Trail integrates with:
Capture the When and Who—Systemwide
Track user-triggered events like submissions, approvals, transfers, or checklist completions. Every interaction is recorded with user and timestamp detail to support reviews, audits, and incident investigation.
Key Features
Event-level logging for user actions across the system
Timestamped entries with usernames and source modules
Searchable log by user, action type, or date range
Read-only structure ensures data cannot be altered retroactively
Supports compliance workflows, audit reviews, and usage reports
Link logs to records such as work orders, assets, or reports
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Audit Trail supports accountability and traceability across:
Lay the Foundation for Full
Accountability Track key events, understand user actions, and prepare for deeper traceability.
Checklists & Standards – Enforce Consistency, Every Time
Standardize inspections, maintenance tasks, and compliance workflows with structured checklists. The Checklists & Standards app ensures that no critical step is skipped—whether you’re servicing assets, preparing for audits, or validating equipment readiness.
Beyond reducing errors, the Checklists & Standards app creates a culture of accountability and efficiency.
Each checklist can be customized to match your organization’s specific procedures, while digital tracking ensures that completion is verified in real time. Automatic timestamps, user sign-offs, and version-controlled templates eliminate ambiguity and make it easy to prove compliance during audits. By centralizing standards into one system, teams gain clarity, managers gain visibility, and organizations gain the assurance that every task is executed to the same high standard—no matter who performs it.
Integrated Apps.
Checklists & Standards integrates with:
Build Discipline Into Every Process
Create reusable checklists tied to asset classes, job types, or locations. Assign them to inspections, maintenance tasks, or compliance routines with tracking for every step and every user.
Key Features
Custom checklist templates by job type, asset, or location
Preset checklist items with predefined questions and response types
Support for static options or dynamic lookups (e.g., Work Types table)
Auto-assignment to work orders, inspections, or audits
Completion tracking with timestamp and technician signature
Version control and publishing workflow for standards
Seamless use across inspections, maintenance, and compliance tasks
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Checklists & Standards enforces repeatable process logic within:
Standardize What Matters. Track What Counts.
Close the loop on inspections, maintenance, and compliance with smart checklists.
Failure Mode Analysis – Turn Breakdowns Into Preventive Strategy
Capture, categorize, and analyze every failure event to uncover patterns and root causes. The Failure Mode Analysis app transforms reactive fixes into proactive insights—reducing repeat failures and improving asset reliability over time.
Prevent Failures: Unlock the Root Cause
Go Beyond Symptoms with Failure Mode AnalysisOur Failure Mode Analysis tool provides the visibility you need to understand the root cause of every failure. By analyzing the data, you can move past symptoms to identify the true problem. This allows you to improve preventative maintenance, reduce downtime, and make smarter decisions for a more reliable operation. |
Integrated Apps
Failure Mode Analysis integrates with:
Understand Why Things Break
Track failure modes by equipment type, usage, or environment. Link to spare parts, technician actions, or downtime impact to reveal systemic issues and guide future maintenance strategies.
Key Features
Failure mode logging with asset, location, and work order references
Customizable classification (mechanical, electrical, human error, etc.)
Failure frequency and severity scoring
Trend analysis by asset class, time period, or technician
Root cause fields and resolution notes
Integrates with PM planning to adjust maintenance schedules
Reporting for reliability improvement and compliance audits
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Failure Mode Analysis enables root cause visibility across:
Don’t Just Fix It. Learn From It.
Use data-driven failure insights to extend asset life and prevent repeat issues.
Downtime Logs – Capture Every Minute That Equipment Stands Still
Log, categorize, and analyze unplanned and scheduled downtime in real time. The Downtime Logs app transforms idle time into actionable insight—helping you reduce interruptions, flag failure trends, and keep operations flowing.
From Downtime to Data: The Complete Record
Never Miss a Minute of Downtime
Our system provides a powerful downtime log that gives you a complete picture of your operational issues. Track equipment downtime, capture the root cause, and log every detail to ensure you have a comprehensive record. This is the foundation for making informed decisions to improve efficiency and reduce future outages.
Integrated Apps
Downtime Logs integrates with:
Turn Downtime Into Data
Whether caused by breakdowns, inspections, or operator errors, every instance of downtime is tracked, time-stamped, and categorized. Tie events to assets, locations, or work orders to surface systemic issues before they repeat.
Key Features
Real-time downtime logging with start/stop tracking
Classify downtime (planned, unplanned, external, internal)
Link logs to asset records, inspections, and work orders
Root cause and impact tagging with resolution tracking
Downtime dashboards with filters by asset, line, or reason
Exportable reports for audits, analysis, or KPI reviews
Integration with maintenance and performance workflows
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Downtime Logs supports reliability and root cause tracking across:
Every Downtime Event Is a Clue. Capture It. Learn From It.
Reduce disruptions, increase uptime, and fix issues at the root.
Capitalization Log – Turn Asset Spending into Auditable Value
Take control of your assets with a comprehensive system that tracks their full lifecycle. Our platform provides a single, verifiable source of truth for every asset, allowing you to build powerful queries and generate reports that inform your capitalization strategy. Say goodbye to manual data hunting and hello to confident, data-driven decisions.
Beyond the Spreadsheet: The Complete Asset Record
Our system provides a comprehensive record of every asset throughout its lifecycle. From original purchase details and maintenance records to work orders, depreciation schedules, and asset retirement, every event is tracked and tied to the asset. You can leverage this centralized data to build powerful queries, generate a capitalization log, and create audit-ready reports and dashboards.
Integrated Apps
Our platform provides a complete solution by integrating with:
Capture Value with Precision
Don’t let capital expenditures go unrecorded. Define capitalization triggers based on status changes (e.g., commissioned), cost thresholds, or specific events. This structured process ensures you have a complete record of all asset-related costs, which you can use to inform financial planning and reporting.
Key Features
Centralized Asset Record: A comprehensive hub for all asset-related data, from procurement to retirement.
Event-Level Tracking: Records work orders, maintenance, and other events with supporting documentation.
Reporting Capabilities: Generate reports for audits, depreciation, and financial planning.
Audit-Ready Data: Every entry includes timestamped records and responsible users for full traceability.
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Capitalization Log aligns operational and financial records across:
Turn Spending into Structured Value
Make asset management a transparent, auditable, and rules-based process.
AI Integration – Smart Decisions, Seamless Execution
Infuse intelligence into every workflow. The AI Integration app connects your operational data with advanced AI engines to automate tasks, generate insights, and elevate productivity. Whether forecasting trends, accelerating work order triage, or surfacing priority items — this embedded intelligence works in the background to recommend the next best action in real time.
AI That Moves Work Forward
Embed intelligence directly into your forms and workflows. Classify requests, auto-fill fields with context, summarize histories, flag anomalies, and recommend the next best action—securely using your data and guardrails—so teams decide faster and execute with fewer clicks.
Integrated Apps
AI Integration enhances strategic value across:
Let the System Think Ahead for You
The AI engine adapts to your workflows, learning from real-world usage patterns to make smart suggestions, automate routing, and preempt issues before they become problems. No guesswork — just clear, timely actions powered by insight.
Key Features
[ Intelligent task routing and auto-prioritization
Predictive alerts based on behavior and thresholds
In-app decision prompts tied to historical data
Dynamic flagging of exceptions and anomalies
AI-driven audit trails with context for all suggestions
Confidence scoring for risk-sensitive tasks
Works natively — no third-party AI model exposure
Self-tuning engine based on feedback and overrides
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
AI Integration brings predictive power to:
Your System. Only Smarter.
No more blind spots. Let intelligence power your operations.
Lifecycle Status Tracking – Know Where Every Asset Stands, Always
From acquisition to decommissioning, the Lifecycle Status Tracking app gives you end-to-end visibility into each asset’s journey. Track status transitions, enforce process controls, and tie every change to relevant records, inspections, or events. Whether you’re onboarding new equipment or sunsetting a retired asset, this app keeps your system accurate and your team informed.
Take a Deep Breath - We’ve Got Your Operations Covered
You’ve worked too hard to keep guessing.
Fireflight puts real-time clarity at your fingertips – so you can make decisions with confidence.
No more blind spots, no more second-guessing.
See it in action – book your personalized demo now.
Your team deserves better than broken systems and constant chaos.
With Fireflight, everyone is aligned, informed, and empowered.
When everything connects, everything improves.
Start with a free demo and bring your operation together.
Integrated Apps
Lifecycle Status Tracking integrates with:
Make Lifecycle Management a Living, Breathing Process
Go beyond “active” or “retired.” Classify assets as commissioned, in transit, under inspection, in reserve, in maintenance, or flagged for decommission — with each stage triggering workflows, status logic, or compliance rules.
Key Features
Configurable lifecycle stages with status logic and business rules
Auto-transitions based on maintenance or inspection events
Lifecycle visuals with current stage indicators and history logs
Tie actions (like inspections or usage) to lifecycle phases
Audit trail for every status change and user action
Supports compliance enforcement tied to asset stage
Works with checklists, inspections, and maintenance workflows
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Lifecycle Status Tracking provides process-level control within:
Keep Your Assets in Sync with Reality
Nothing should fall through the cracks. Know what’s active, paused, in use, or done.
Ownership & Custody – Know Who’s Responsible for Every Asset
Stop playing the blame game when something goes missing or breaks down. The Ownership & Custody app provides full accountability for assets across their entire lifecycle — tracking who owns, uses, stores, or is responsible for each item. Whether it’s a permanent assignment or a rotating handoff, this tool delivers the clarity needed to safeguard assets and assign responsibility with confidence.
Unify Your Workflow. Eliminate the Chaos.
Every patch you add to your tech stack is a patch on your productivity. Fireflight is your reset – a unified solution that handles schedules, communication, and operations without the noise.
It’s fast, tailored, and finally puts you back in control.
Kill the clutter. Reclaim your edge.
Integrated Apps
Ownership & Custody integrates tightly with:
Full Responsibility, Without the Paper Trail
This isn’t just a name on a spreadsheet. Ownership & Custody builds a digital chain of custody — tracking formal assignments, active users, and temporary possession with timestamped precision. Perfect for equipment, tools, IT assets, and anything that moves through human hands.
Key Features
Assign primary ownership and active custodians by user, team, or department
Track custody transitions with timestamps and linked user records
Capture temporary assignments, mobile checkouts, or shared asset usage
Flag assets with expired or unacknowledged custodial records
Trigger notifications on unreturned or overdue handoffs
Link asset history to warranty or service obligations
Use role-based filters to view assets by custodian or ownership group
Fully auditable chain of custody logs
Your Personal Guide on Every Page
From the first click to the final step, Ikhana, your on-screen tutor, shows you how it all works. Every field, every button, every page – explained with clarity, just a tap away.
Help Where You Need It - Instantly!
Compatible Systems
Ownership & Custody reinforces accountability across:
Assign. Track. Hold Accountable.
Know exactly who’s got what — and what happens next.