Last updated: June 2026

Woodshop Master Case Study: One Platform for the Whole Shop

A complex production shop ran quoting, cutlists, scheduling, inventory, plus delivery on separate tools, which bred delays and errors. PCG built Woodshop Master on the FireFlight framework: one subscription platform for the entire operation.

What does Woodshop Master pull together? It runs the whole shop on one platform, from quoting and cutlists to scheduling, inventory, plus delivery. PCG built it on the FireFlight framework as a subscription product. In June 2026 that means quoting, building, teaching, plus billing all happen from the same core, not a stack of disconnected tools.

See it on your own shop and jobs. Not a canned demo.

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What kinds of shops does it serve?

Cabinet MakerCabinet Maker
CNCCNC
Furniture MakerFurniture Maker
IntarsiaIntarsia
Laser WorksLaser Works
MillingMilling
Pen MakingPen Making
RefinishersRefinishers
Scroll SawsScroll Saws
Wood CarvingWood Carving
Wood TurningWood Turning

What was slowing the shop down?

The shop ran on a patchwork. Quoting lived in one tool, cutlists in another, scheduling and depreciation in spreadsheets, plus inventory somewhere else. Every handoff between project planning, billing, plus fulfillment was a chance for a delay or an error.

Nothing was automated. Labor estimates, materials tracking, or cutlist creation were all done by hand, and there was no central oversight for training, certifications, plus documentation. Client communication and materials lived on separate islands with no shared data layer.

The result was slow quotes and lost detail. A cutlist that should take seconds took hours, and a number keyed in one place never reached another. The shop needed one core instead of a dozen tools.

How did FireFlight unify the workshop?

PCG built Woodshop Master on the FireFlight framework, a modular system organized by function. Project Management centralized task and milestone tracking with resource allocation, while Scheduling and Dispatch gave interactive calendar views for assigning teams and avoiding conflicts in real time. Work Orders logged every job.

On the production side, the Cutlist Manager generated optimized cut diagrams in seconds, Inventory Control tracked stock with reorder alerts and bin locations, plus Materials Management handled purchase orders and cost tracking. The Materials and Parts List auto-populated assemblies per job type.

Client and financial work joined the same core. CRM, Invoices and Quotes, Accounts and Transactions, plus Subscription Management run alongside Custom Reporting and AI Integration. Most deployments run in weeks, not months. Quoting, building, teaching, plus billing now share one system.

Which FireFlight modules power Woodshop Master?

Project ManagementProject ManagementCentralized task and milestone tracking with progress views.
Scheduling and DispatchScheduling & DispatchAssign teams, avoid conflicts.
Work OrdersWork OrdersJob logging, status updates, plus field reports.
Cutlist ManagerCutlist ManagerOptimized cut diagrams.
Inventory ControlInventory ControlStock levels, reorder alerts, plus bin locations.
Materials ManagementMaterials ManagementPurchase orders and cost tracking.
Materials and Parts ListMaterials & Parts ListPredefined assemblies auto-populated per job type.
Estimation ToolEstimation ToolLabor and material costs.
CRM and Contact LogsCRM / Contact LogsClient contacts, communication history, plus accounts.
Invoices and QuotesInvoices & QuotesQuotes and invoices.
Accounts and TransactionsAccounts & TransactionsFinancial ledgers with multi-entity support plus imports.
Subscription ManagementSubscription ManagementTiered access by plan.
Financial and BillingFinancial & BillingBudgets, depreciation, plus consolidated billing.
Custom and Ad-Hoc ReportingCustom & Ad-Hoc ReportingCustom dashboards and filters.
AI IntegrationAI IntegrationPredictive analytics for demand and maintenance.
STL ViewerSTL Viewer3D design preview.
Manual LibraryManual LibrarySOPs, repair guides, plus training materials.
Custom ChecklistsCustom ChecklistsConditional logic and sign-off.
Documents and Notes HistoryDocuments & Notes HistoryAudit-proof uploads, edits, plus comments.
Email and SMS IntegrationEmail & SMS IntegrationNotifications and reminders.
CertificationsCertificationsTraining, expiration dates, plus renewals.
Pattern LibrariesPattern LibrariesVersioned design patterns.
CommentsCommentsDiscussion threads and feedback loops.
Cutlists in seconds, not hours Subscription-based product AI demand forecasting

What services does Woodshop Master cover?

  • Inventory Management: materials, tools, plus equipment with reorder alerts.
  • Project Management: timelines, tasks, plus progress.
  • CRM: customer info, history, plus quotes.
  • Financial Tools: budgeting, invoicing, plus reporting.
  • Order Management from quotation to delivery, with payment tracking.
  • Supplier Management: suppliers, purchase orders, plus procurement.
  • Equipment Maintenance Scheduler for machinery upkeep.
  • Safety Compliance Tracker for inspections and incidents.
  • Employee Management: records, schedules, plus payroll.
  • Time Tracking for billing and productivity.
  • Design and Blueprint Library for plans and templates.
  • Task Automation for reordering and maintenance reminders.
  • Customizable Dashboards for metrics and project status.
  • Reporting and Analytics for sales and planning.

How is the shop's data kept together and safe?

Every module in Woodshop Master runs on one FireFlight core hosted by Phoenix Consultants Group, so quoting, inventory, plus client data share a single source rather than scattered tools. Documents and Notes History keep an audit-proof record of uploads, edits, plus reviewer comments.

Because access is tiered by subscription and role, each user sees the features and records their plan and role allow.

What does Woodshop Master give the shop?

  • Automated cutlists with optimized diagrams and material reports.
  • Accurate, shareable quotes and estimates.
  • Real-time inventory linked directly to projects.
  • Scheduling that avoids team conflicts.
  • Training and certifications built into daily workflows.
  • Tiered subscription access by plan.
  • CRM, invoicing, plus billing on one core.
  • AI forecasting for demand and maintenance.

Built by people who answer the phone

Phoenix Consultants Group built and maintains FireFlight, the framework behind Woodshop Master. Since 1995 PCG has delivered more than 500 applications, and it hosts and supports every system it builds. Woodshop Master is FireFlight packaged as a subscription product.

AI Integration runs inside the platform. A shop owner can ask a plain-English question about demand for the next quarter or which machines are due for maintenance and get an answer from live data, with no canned report and no waiting on IT. Most deployments still run in weeks, not months.

What changed operationally after deployment?

  • Cutlist generation runs in seconds, not hours.
  • Quotes and estimates are accurate and shareable.
  • Inventory data links live to each project.
  • Training and certifications sit in daily work.
  • Subscription tiers fit clients of every size.
Ikhana guide character
On-Screen Guide

Ikhana ties the modules together

With this many modules in one product, Ikhana keeps the shop oriented. As a user moves from a quote to a cutlist to an inventory check, she explains each screen, so a new hand works the whole platform without a manual.

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Frequently Asked Questions

What is Woodshop Master?
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Woodshop Master is a subscription product PCG built on the FireFlight framework. It runs the whole shop, quoting, cutlists, scheduling, inventory, plus billing, on one platform, instead of a stack of separate tools that do not talk to each other.
How fast is cutlist generation?
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The Cutlist Manager generates optimized cut diagrams in seconds, where the old manual process took hours. It produces material usage reports alongside the diagram, so a job is planned and costed in one pass rather than several.
Does inventory connect to projects?
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Yes. Inventory Control tracks real-time stock with reorder alerts and bin locations, linked directly to the projects that draw on it. A shortage surfaces before a job stalls, rather than after someone reaches for material that is not there.
Can it handle quoting and billing too?
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Yes. CRM, Invoices and Quotes, Accounts and Transactions, plus Financial and Billing all run on the same core. A quote becomes an invoice without re-entry, and the financial picture stays current across every project.
What does the AI do?
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AI Integration adds predictive analytics for demand forecasting and maintenance scheduling, plus operational recommendations. A shop owner asks a plain-English question of live data and gets an answer, rather than waiting on a manual report.
How does the subscription work?
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Subscription Management offers tiered user access and feature gating by plan, so a small shop and a large one each pay for what they use. Most deployments run in weeks, not months, and the platform grows as the shop does.
Allison Woolbert
Allison Woolbert
Principal, Phoenix Consultants Group

Allison has built custom software since before Phoenix Consultants Group opened its doors in 1995. Across 31 years she has delivered more than 500 applications, and PCG builds, hosts, plus supports the FireFlight platform behind products like Woodshop Master. She answers the phone herself.

phxconsultants.com fireflightdata.com

Phoenix Consultants Group. Founded 1995. FireFlight Data Systems is PCG's hosted platform. Woodshop Master is a subscription product built on FireFlight. Last updated June 2026.

Services

Inventory Management
Track materials, tools, and equipment, including quantities, costs, and reorder alerts.

Project Management
Organize projects from start to finish, including timelines, task assignments, and progress tracking.

Customer Relationship Management (CRM)
Manage customer information, communication history, and project quotes/orders.

Financial Tools
Budgeting, expense tracking, invoicing and financial reporting tailored for woodworking businesses.

Order Management
Process customer orders, including invoicing and payment tracking, from quotation to delivery.

Supplier Management
Manage supplier information, purchase orders, and material procurement.

Equipment Maintenance Scheduler
Schedule and track maintenance for woodworking machinery to ensure optimal performance.

Safety Compliance Tracker
Maintain up-to-date records of safety inspections, incidents, and compliance with regulations.

Employee Management
Manage employee records, schedules, payroll, and task assignments.

Time Tracking
Track time spent on projects for billing and productivity analysis.

Design and Blueprint Library Store and manage project designs, blueprints, and templates.

Task Automation
Automate repetitive tasks, like inventory reordering and maintenance reminders.

Customizable Dashboards
Personalized dashboards to monitor key metrics and project statuses at a glance.

Reporting and Analytics Generate reports on sales, expenses, project progress, and more for strategic planning.
Every project, part, and person is now managed in one system—quoting, building, teaching, and billing from the same core.
This case study highlights FireFlight’s modular power under our Woodshop Master subscription product.