// MODULE: INVENTORY CONTROL
Track Stock, Movement, and Usage—Across Locations or Teams
The Inventory Control module gives you real-time visibility into parts, materials, supplies, and assets across your operation. From receiving and issuing to restocking and disposal, FireFlight helps you manage inventory with accountability and accuracy.
Core Features
- Customizable item records with categories, types, and tags
- Stock levels with per-location quantity tracking
- Movement logs (issue, receive, transfer, return, dispose)
- Low stock alerts and reorder thresholds
- Vendor, storage, and unit-of-measure details
- Audit trails of all adjustments and usage history
Common Use Cases
- Parts tracking in service or maintenance teams
- Stockroom management for facilities or IT
- Supply chain visibility across departments or locations
- Tool and equipment accountability by employee or crew
- Grant-funded inventory tied to project budgets
Commonly Linked Modules
- 👤 CRM / Contact Logs – Associate inventory with client, vendor, or employee records
- 🛠️ Work Orders – Pull parts and materials directly into job assignments
- 📦 Materials & Parts List – Define standard assemblies and consumables per project
- 📅 Scheduling & Dispatch – Reserve inventory items for scheduled tasks or deliveries
- 📊 Custom Reporting & Analytics – Generate inventory usage and stock trend reports
- 🏫 Site & Location Management – Manage stock across multiple facilities or campuses
- 🧾 Invoices & Quotes – Include material costs in customer estimates and billing
Track what you have, where it is, and who’s using it—without the mess.
// MODULE: DOCUMENT COMPLIANCE
Stay on Top of Expirations, Submissions, and Required Documentation
The Document Compliance module helps teams track, manage, and verify all required documentation—whether for audits, licensing, inspections, or internal policy enforcement. With automated reminders and status tracking, you’ll never miss a critical renewal or submission.
Core Features
- Attach documents to any record (people, companies, assets, etc.)
- Set expiration dates, renewal cycles, and required status
- View compliance status by user, location, or asset
- Receive alerts for missing, expired, or expiring documents
- Versioning and file history tracking (optional)
- Tag documents by type, department, or policy category
Common Use Cases
- License and certification tracking (e.g., OSHA, DOT, HIPAA)
- Employee onboarding and renewal paperwork
- Asset registration and inspection certificates
- Vendor insurance and contract compliance
- Audit preparation and file-based policy enforcement
Commonly Linked Modules
- CRM / Contact Logs – Centralize document links with stakeholder profiles
- Documents History – Access versioned uploads and file metadata
- Notes History – Attach audit notes and compliance comments
- Comments – Add quick, timestamped remarks for follow-ups
Compliance data is visible directly in dashboards, user profiles, asset logs, or reporting views—so you always know what’s current and what’s overdue.
No spreadsheets. No surprises.
// MODULE: PROJECT MANAGEMENT
Break Down Projects, Assign Tasks, and Track Progress End-to-End
The Project Management module provides a centralized framework to plan, execute, and monitor complex initiatives. From milestones and timelines to task assignments and resource allocation, teams gain clear visibility and accountability across every stage.
Core Features
- Project Hierarchies: Create projects, subprojects, and milestones with nested structure
- Task Assignments: Delegate tasks with deadlines, priorities, and estimated effort
- Progress Tracking: Monitor status, completion percentage, and time logged
- Attachment Support: Link Documents History, Notes History, or Comments to projects and tasks
- Grouping & Filters: Organize by department, project type, funding source, or custom tags
- Timeline Views: Gantt and phase-based layouts for visual scheduling
Used In
- Cross-functional initiative planning and execution
- Construction schedules and facility upgrades
- IT rollouts integrated with IT Management and Inventory Control
- Grant-funded program deliverables with Custom Reporting
- Service work orchestration combined with Work Orders
Optional Integrations
- 📁 Project Templates — Build and reuse full project blueprints from templates
- 📋 CRM / Contact Logs — Link clients and stakeholders to project histories
- 🗺️ Site & Location Management — Tie projects to physical sites and facilities
- 📦 Materials & Parts List — Include BOMs and material requirements in project plans
- 🧾 Invoices & Quotes — Generate project-based quotes and invoices
- 📝 Project Work Orders — Integrate detailed work order workflows specific to projects
From planning to delivery, Project Management ensures transparency, ownership, and seamless collaboration.
// MODULE: SCHEDULING & DISPATCH
Manage Assignments, Shifts, and Field Activity with Clarity
The Scheduling & Dispatch module helps teams coordinate personnel, assets, and appointments seamlessly. Whether you’re assigning daily jobs or managing rotating shifts, gain full visibility into who’s doing what—and when.
Core Features
- Calendar-Based Assignment: Schedule tasks or jobs with a drag-and-drop calendar interface (in development)
- Shift & Crew Scheduling: Define shifts, crews, or regional teams with role-based availability
- Reassignment Tools: Quickly reassign or swap jobs between users and teams (coming soon)
- Dispatch Views: Filter by team, role, status, or location for focused operations
- Mobile-Friendly Interface: Accessible on any device for real-time field coordination
- Alerts & Notifications: Automate push and SMS alerts for new assignments or delays (Email & SMS Integration)
Used In
- Field service and technician scheduling
- Crew and equipment dispatching
- Work order distribution with Work Orders
- Volunteer or event coordination
Optional Integrations
- 👤 CRM / Contact Logs — Link assignments to client or stakeholder records
- 📦 Inventory Control — Allocate equipment and parts alongside tasks
- 📝 Project Work Orders — Deploy detailed work orders directly from dispatch
- 📋 Custom Checklists — Attach job-specific checklists for compliance or QA
- 📊 Custom Reporting — Analyze dispatch performance and resource utilization
FireFlight’s Scheduling & Dispatch module keeps your operations running smoothly with real-time coordination and reporting.