// MODULE: MATERIALS MANAGEMENT

Specialized Inventory Tracking for Lumber, Sheet Goods, and Core Shop Materials

The Materials Management module provides a refined inventory system tailored for handling raw materials like lumber, plywood, laminates, and banding. It expands on the Materials & Parts List module by incorporating board feet, grain direction, cuts, yield tracking, and material substitution rules—everything a modern shop needs to stay accurate and efficient.

Core Features

  • Material-Specific Tracking: Monitor sheet sizes, lengths, thicknesses, and board foot counts
  • Inventory by Species & Grade: Categorize and report by wood type, finish, and material quality
  • Grain Direction Handling: Ensure proper alignment for cabinetry, veneers, and structural components
  • Yield Optimization: Track waste and leftover materials post-cut to maximize usage
  • Substitution Rules: Automatically swap materials by spec or availability to avoid delays
  • Bin & Zone Assignment: Define storage locations across shop bays or facilities

Used In

  • Woodshops & cabinet manufacturing operations
  • Sheet metal and panel-based fabrication workflows
  • Construction material supply tracking
  • Template-driven project deployments requiring precise materials

Optional Integrations

  • 📦 Materials & Parts List – Populate or deplete parts lists based on raw material usage
  • 🧾 Invoices & Quotes – Pull material costs into client estimates and billing
  • 📦 Inventory Control – Maintain unified stock levels across consumables and raw goods
  • 🪚 Cutlist Manager – Link yield tracking to actual cut layouts and optimize material usage
Your project is only as accurate as your materials are measured.

This module keeps your shop stocked, your plans aligned, and your costs under control.

// MODULE: MATERIALS & PARTS LIST

Define, Manage, and Deploy Bill of Materials with Precision

The Materials & Parts List module helps you map every component, supply, or raw material required for a task, project, or template. Whether you’re assembling kits, tracking consumables, or estimating builds, this module ensures every detail is captured, calculated, and costed.

Core Features

  • Bill of Materials (BOM): Define parts lists tied to projects, patterns, or inventory items
  • Custom Attributes: Track dimensions, cut quantities, vendor details, or material specs
  • Cost Calculation: Pull pricing from inventory for real-time estimates and quotes
  • Template-Linked Lists: Associate lists with reusable project templates or patterns
  • Group & Subgroup Support: Organize by material type, location, or fabrication process
  • Export Options: Push to inventory, cutlist, or delivery picklists

Used In

  • Workshops and production lines
  • Field service kits
  • Custom fabrication jobs
  • Training kits and student materials

Optional Integrations

No build begins without a list. This is where the work begins—and where accuracy saves the day.

The Materials & Parts List module brings order to your planning and power to your templates.

// MODULE: PATTERN LIBRARIES

Build Smarter with Reusable, Modular Patterns

The Pattern Libraries module provides a rapid-entry tree interface for defining reusable workflow components—Components, Assemblies, Materials lists, and Process stages. Click any node to load entry forms, configure records, and instantly apply patterns to projects or templates.

Required Modules: Inventory Control, Materials & Parts List, Materials Management

Core Features

  • Reusable Structure Blocks: Create and manage components, parts lists, and work orders as portable pattern objects
  • Hierarchical Tree View: Navigate Components, Assemblies, Materials & Parts, and Process flows in a single expandable tree for rapid template creation
  • Cutlist & Specification Support: Store measurements, STL links, and material nesting logic per pattern element
  • Central Library Management: Edit patterns centrally and control versioning, active/inactive status, and import settings globally

Library Options

  • Cabinet Library: Standard and custom cabinet designs with component and material breakdowns
  • Furniture Library: Reusable furniture patterns for chairs, tables, and casegoods
  • G-Code Library: Store CNC programs and toolpath files (requires Documents History)
  • Intarsia & Inlay Library: Decorative woodworking patterns segmented by material and design
  • Pen Kits & Turners Library: Precision pen and turning component assemblies
  • Scroll Saw Library: Detailed cut patterns and blade configurations for scroll work
  • Wood Carving Library: Step-by-step carving patterns and tooling guides
  • Other Project Templates: Miscellaneous pattern collections for unique builds
  • Additional Libraries on Request: We can develop new pattern libraries tailored to your specific fabrication, assembly, or project workflows

Ideal Use Cases

  • Custom Fabrication: Automate and standardize repetitive build processes across large shops
  • Mass Production Planning: Quickly assemble template trees for high-volume runs with consistent quality
  • Rapid Prototyping: Spin up new design libraries for concept validation and testing
  • Assembly Line Configuration: Define and deploy multi-stage workflows with clear component definitions
  • High-Precision CNC Operations: Embed G-code patterns and nesting routines for efficient machining

Optional Integrations

Don’t reinvent your process—modularize it.

Pattern Libraries let you reuse proven workflows, scale standardized processes, and accelerate project delivery.

// MODULE: PROJECT TEMPLATES

Create Once, Deploy Repeatedly with Smart, Reusable Project Templates

The Project Templates module allows you to predefine entire project blueprints—including work orders, materials, schedules, and workflows—so you can launch common project types consistently and efficiently.

Core Features

  • Template Builder: Design full project skeletons with tasks, sequences, dependencies, and milestones
  • Material Integration: Link Materials & Parts List, cutlists, and inventory requirements directly to templates
  • Checklist Inclusion: Pre-load QA, safety, or install checklists via Custom Checklists
  • Smart Duplication: Instantiate templates as live projects, copy, and customize as needed
  • Workflow Automation: Automatically generate Work Orders, scheduling blocks, and materials pull lists
  • Version & Updates: Track changes, manage template revisions, and push updates to live projects

Used In

  • Woodshop production runs
  • Client service onboarding flows
  • Standardized installation procedures
  • Compliance-driven audit workflows

Optional Integrations

Launch projects faster—with consistency built in.

Use templates to turn best practices into repeatable, trackable systems.

// MODULE: PROJECT WORK ORDERS

Break Down Projects into Actionable, Trackable Work Orders

The Project Work Orders module lets you decompose large multi-step projects into discrete, assignable work orders. It’s ideal for production lines, manufacturing, installations, or field operations—especially when paired with templates, material lists, and scheduling.

Core Features

  • Subtask Generation: Split projects into work orders by phase, department, or task type
  • Dependency Tracking: Define relationships between tasks for milestone control and sequencing
  • Assigned Resources: Link staff, teams, locations, and equipment per work order
  • Materials Usage: Pull BOMs from Materials & Parts List or templates and track consumption per task
  • Linked Checklists: Attach Custom Checklists for QA, install steps, or safety verification
  • Progress Visibility: Monitor status across the project via dashboards (Custom Reporting or Ad-Hoc Reporting) and timeline views

Used In

  • Manufacturing and fabrication environments
  • Construction and custom installation deployments
  • Template-based project rollouts
  • Woodshop, cabinetry, and CNC production workflows

Optional Integrations

Projects are more than deadlines—they’re made of tasks, tools, and teams.

This module turns complexity into clear, actionable work orders—powered by real-time data and integrated workflows.

// MODULE: WORK ORDERS

Manage Repairs, Preventative Maintenance, and Equipment Logs

The Work Orders module is designed for organizations overseeing maintenance, field service, inspections, and repeatable repair processes. Whether you’re running a fleet, workshop, or facilities team, gain real-time visibility into open jobs, asset health, and historical service records.

Core Features

  • Task Lifecycle: Submit, assign, update, and close work orders with timestamps and user tracking
  • Preventative Maintenance: Auto-schedule recurring services based on templates, intervals, or asset types
  • Asset Integration: Link orders to tracked equipment with serials, VINs, warranty details, and service history
  • Priority & Status: Use customizable tags and filters for triage, urgency, or operational state
  • Media & Documentation: Attach photos, manuals, and notes to support diagnostics and compliance
  • Controlled Visibility: Enforce role-based permissions and notifications for teams and users
  • Audit Trail: Maintain full edit and status logs to support accountability and oversight

Used In

  • Fleet maintenance and inspections
  • Workshop and production equipment scheduling
  • IT hardware service logging
  • Vendor-managed preventative maintenance

Optional Integrations

Track the job, not just the downtime.

The Work Orders module makes every repair visible, accountable, and fully documented across your organization.

// MODULE: IT MANAGEMENT

Full-Spectrum Tracking for IT Assets, Requests, and Maintenance

Whether you’re overseeing hundreds of devices or standing up new locations, FireFlight’s IT Management module gives you complete visibility into your hardware, software, and support workflows. Track assignments, schedule preventative maintenance, manage orders, and deploy with confidence.

Core Features

  • Asset Registry: Track serials, types, models, warranties, and more
  • Personnel Assignment: Link devices to users or departments
  • Location Management: Organize hardware by site with move history
  • Work Orders: Submit, assign, and complete IT tasks with full audit trails
  • Preventative Maintenance: Schedule recurring tasks by device type or age
  • Software Subscriptions: Manage and track subscription-based software licenses (Office 365, Adobe, etc.)
  • License & Seat Management: Monitor software license counts, allocations, and renewal schedules
  • Vendor & Contract Management: Track service contracts, support agreements, and vendor warranties
  • Vendor PM & Invoice Tracking: Log and manage vendor work orders and preventative maintenance using a vendor invoice-style form
  • Network Equipment & IP Management: Track networking devices with IP addresses, VLANs, and port assignments
  • Peripheral & Software Assignment: Manage peripherals and assign software or drivers to specific assets
  • Asset Lifecycle & Depreciation: Plan replacements and budget for end-of-life hardware
  • License Key & Identification Management: Securely store software license keys, hardware serial numbers, MAC addresses, and other asset identifiers
  • Mobile-Friendly Interface: Responsive, browser-based views for seamless asset tracking on any device
  • Deployment Templates: Create standardized device kits for new sites and generate templated purchase orders for hardware and accessories

Ideal For

  • Distributed IT infrastructure management
  • Schools, municipalities, and enterprises with rotating assets
  • Field deployment and equipment rollouts
  • Teams replacing spreadsheets with a purpose-built IT system

Commonly Linked Modules

IT operations are complex. Managing them shouldn’t be.

FireFlight’s IT Management module turns scattered oversight into one connected system—integrating assets, orders, and maintenance workflows seamlessly.

// MODULE: CUSTOM REPORTING & ANALYTICS

Real‑Time Dashboards, Filterable Reports, and Exportable Data

FireFlight’s Custom Reporting & Analytics module transforms raw system data into actionable insights. Generate board‑ready summaries, financial rollups, inventory trends, and compliance metrics with intuitive filters and one‑click exports.

Core Features

  • Saveable Templates: Store and share report configurations with specific fields, filters, and sort logic
  • Drag‑and‑Drop Query Builder: Build custom views without SQL—see instant previews as you design
  • Date & Tag Filters: Slice and dice data by time periods, categories, and user roles
  • Export Options: Download Excel, CSV, or PDF for offline analysis or stakeholder distribution
  • Dashboard Widgets: Embed interactive charts and KPI tiles for at‑a‑glance monitoring
  • Role‑Based Access: Control who can create, view, or share each report for secure governance

Common Use Cases

  • Board and funder reporting with compliance summaries and audit trails
  • Executive dashboards tracking revenue, costs, and key performance indicators
  • Inventory usage and demand forecasting across sites
  • Credential compliance and document management analytics
  • Custom views for specific programs, teams, or operational processes

Enable Custom Reporting & Analytics with nearly any FireFlight module to deliver end‑to‑end business intelligence across your platform.

Make your data work harder.
Empower teams with real‑time insights and exportable reports—driving smarter decisions and measurable ROI.

// MODULE: FINANCIAL & BILLING

Track Costs, Allocate Funds, and Tie Dollars to Data

FireFlight’s Financial & Billing module provides the structure to log expenses, tie activities to budgets or grants, and generate financial outputs for billing, reimbursements, or reporting. It’s built to support organizations that need cost accountability—without the complexity of full accounting software.

Core Features

  • Track cost per task, project, item, or client
  • Customizable billing codes or charge categories
  • Allocate expenses to funding sources or departments
  • Invoice generator and exportable billing summaries
  • Support for rate-based or flat-fee tracking
  • Audit-ready logs of time, materials, and services

Common Use Cases

  • Grant reimbursement tracking and proof-of-spend
  • Internal cross-department billing
  • Billing for service contracts or vendor work
  • Time-and-materials logs for external invoicing
  • Cost analysis across projects or programs

Commonly Linked Modules

FireFlight helps you know where the money goes.

Track it. Prove it. Report it.

// MODULE: CRM & CONTACT LOGS

Organize People, Track Interactions, and Build Institutional Memory

FireFlight’s CRM & Contact Logs module goes beyond names and numbers. It provides a flexible framework to manage your contacts—people, companies, and stakeholders—and track every interaction, email, meeting, or note across your entire team.

This module is required for the system to function. It forms the foundation for user authentication, identity, and integrations across nearly every module.

Core Features

  • People and organization records with custom fields
  • Address, phone, email, social, and website tracking
  • Activity and contact logs (calls, meetings, tasks, outreach)
  • Relationship linking (e.g., staff to employer, donors to programs)
  • Document and communication attachments
  • Custom tagging, grouping, and segmentation

Common Use Cases

  • Stakeholder and partner management
  • Case or program participant history
  • Donor and funder relationship tracking
  • Vendor or consultant engagement logs
  • Internal communication documentation

Commonly Linked Modules

All contacts are fully integrated across modules—appearing in scheduling, task assignment, reporting, and beyond. You’ll never lose track of who did what—or when.

Your people network is your most important asset.

FireFlight helps you build relationships—and remember every step of the journey.