Film Production Equipment Rental – Spotlight Rentals
Spotlight Rentals is a nationwide film equipment rental company, providing cameras, lighting rigs, grips, sound equipment, and props to studios and independent productions. Their inventory is high-value, delicate, and often specialized for specific productions, making tracking and maintenance critical. Before FireFlight, Spotlight Rentals relied heavily on spreadsheets, emails, and phone calls to track gear movement.
Equipment was frequently misplaced between sets, delayed in shipping, or returned damaged. Staff struggled to coordinate which items were needed for specific productions, leading to idle equipment or emergency shipments. These operational challenges caused delayed shoots, frustrated clients, and lost revenue. There was also no central way to track the maintenance and repair history of each item, so repeated repairs or deferred maintenance often reduced equipment reliability.
FireFlight Solution
FireFlight provided Spotlight Rentals with a centralized, real-time system to manage every aspect of equipment rental:
Real-Time Equipment Tracking: Each item, from cameras to light stands, was tagged and tracked through the entire rental lifecycle, from warehouse storage to delivery on set and return.
Maintenance Scheduling & Repair Tracking:FireFlight logged preventative maintenance schedules and repair work, ensuring each item remained in top condition. Teams could view which items were due for maintenance or had recently been repaired.
Project Allocation & Logistics:Equipment could be assigned to specific productions with full visibility of availability and location. FireFlight optimized routes for delivery between sets, reducing shipping times and costs.
Financial Tracking & Reporting:Rental income, repair costs, and depreciation were all monitored in one platform, giving accurate per-project profitability insights.
Scenario Planning:FireFlight allowed managers to simulate changes in scheduling, maintenance, and resource allocation to optimize operational efficiency.
Spotlight Rentals reduced equipment loss by over 80%, improved project delivery times, and maximized utilization of high-value gear.
Customer satisfaction increased as productions received the right equipment on time.
The company also saved significant costs in repairs and emergency shipments, ultimately increasing revenue and operational efficiency.