Data Systems Dashboard powered by SQL erver and .NET
We developed and deployed a high-performace,security-hardened fueling management platform for one of the five largest U.S. metropolitan fleets. The solution ensures uninterrupted fueling operations and centralized oversight across:
21,000 + fleet equipment units
130,000 + fuelings per quarter
65 fueling sites across 50+ city departments
All municipal vehicles, including first responders, sanitation, transportation, and public works
Engineered for mission-critical uptime, the platform delivers real-time control, ruggedized hardware integration, and fully encrypted comunications-while significantly reducing data cost, eliminating operational errors, and generating measurable bussiness value.
The Challenges
Manual retrieval of Veeder Root tank data, with no real-time integration across sites
Excessively high cellular data cost, driven by unoptimized communication protocols that retransmitted full unencrypted vehicle whitelists and site data with every change-including vehicle updates, site edits, or fuel allowance modifications. this resulted in repetitive, redundant, and insecure sync activity across all sites
Inaccurate transaction logging, often failing to reflect actual fuel dispense – leading to billing discrepancies and audit concerns
Frequent software crashes that disrupted fueling and increased IT workload
No centralized dashboard for monitoring site activy, tank levels, or system health
The Fireflight Solution
We delivered a tailored solution using these FireFlight modules:
Timestamped storage of photos, reports, and certificates
Mobile-friendly job forms with photo attachments and sign-off fields
Centralized crew and client records
On-demand access to service procedures and repair guides
Audit-proof logging of field notes and issue comments
Real-time tracking of parts and supplies
Pre-built material lists auto-populated per job type
Ensured technician credentials and training were up to date
Scheduling & Dispatch
Centralized daily and weekly dispatch views by crew and region
Site & Location Management
Assign jobs and equipment by facility and zone
Custom Checklists
Guided mobile forms for inspections and sign-offs
The Outcome
100% adoption by field technicians within 3 days