Grant Traking, Participant Records, and Funder Reporting in One Unified System
A mid-sied nonprofit was managing program participants, funding reports, and outcomes using a tangle of spreadsheets and cloud folders. Reporting to funders was slow, manual, and error-prone-costing them time and future funding opportunities.
The Challenges
Outcomes buried in disconnected forms and email threads
Board and funder reports took weeks to assemble
The Fireflight Solution
We delivered a tailored solution using these FireFlight modules:
Centralized participant and stakeholder records with contact history
Live dashboard and exportable reports by funding source, program, and timeframe
Timestamped uploads of grant documents and deliverables
Audit-proof logging of session notes and staff comments
Document Compilance
Enforced validation and appoval workflows for required forms
Email & SMS Integration
Automated notifications and reminder triggers for reporting deadlines
Custom Checklists
Digital intake forms capturing demographics, eligibility, and services
The Outcome
Replaced 11 spreadssheets with one live system
Improved staff morale through streamlined workflows
Now it's just a few clicks."