Unified Platform for Production, Project, and Materials Management
A complex production environment relied on separate tools for quoting, cutlists, scheduling, inventory, and delivery—creating delays and errors. We built an all-in-one solution using the FireFlight Data Framework, delivered as our subscription-based product Woodshop Master. This platform is managed by Phoenix Consultants Group, Inc. (PCG), the creator and maintainer of FireFlight.
What Our Woodshop Offers
Keep track of materials, tools, and equipment effortlessly.
Customer Relationship Management (CRM)
Enhance your customer engagement and service.
Financial Tools
Make informed decisions with comprehensive financial insights.
The Challenges
No automation for labor estimates, materials tracking, or cutlist creation
Spreadsheets used for scheduling and depreciation tracking
Lack of central oversight for training, certifications, and documentation
The Fireflight Solution
We implemented a modular system leveraging FireFlight’s core capabilities, organized by functionality:
Project & Scheduling
Project Management
Centralized task and milestone tracking, resource allocation, and progress visualization for all projects.
Scheduling & Dispatch
Interactive calendar views for assigning teams, managing job dates, and avoiding conflicts in real time.
Work Orders & Project Work Orders
Detailed job logging, status updates, and field reports to ensure accountability and completion tracking.
Materials & Production
Cutlist Manager
Automated generation of optimized cut diagrams and material usage reports to minimize waste.
Inventory Control
Real-time stock levels, reorder alerts, and bin-location management to prevent shortages.
Materials Management
Purchase order workflows, supplier integration, and cost tracking across receipts and returns.
Materials & Parts List
Predefined assemblies and part lists auto-populated per job type for faster planning.
Estimation Tool
Dynamic calculation of labor hours, material costs, and markup to produce accurate quotes.
Client & Financial
CRM/Contact Logs
Unified database of client contacts, communication history, and account relationships.
Invoices & Quotes
Automated creation of proposals, quotes, and invoices with configurable templates and approval workflows.
Accounts & Transactions
Detailed financial ledgers, multi-entity support, and transaction import for comprehensive bookkeeping.
Subscription Management
Tiered user access and feature gating based on subscription plans for scalable client offerings.
Financial & Billing
Budget tracking, depreciation schedules, and consolidated billing across projects.
Support & Insights
Custom & Ad‑Hoc Reporting
Build and save custom dashboards, filters, and scheduled reports for key performance indicators.
AI Integration
Predictive analytics for demand forecasting, maintenance scheduling, and operational recommendations.
STL Viewer
Embedded 3D preview of design files for pattern validation and client review.
Manual Library
Central repository for SOPs, repair guides, and training materials with version control.
Custom Checklists
Digital task lists with conditional logic and sign‑off fields to ensure compliance.
Documents & Notes History
Audit‑proof record of uploads, edits, and reviewer comments for complete traceability.
Email & SMS Integration
Automated notifications, reminders, and bulk messaging for stakeholders and clients.
Certifications
Track employee training, expiration dates, and renewal workflows.
Pattern Libraries
Manage and version design patterns with metadata and usage history.
Comments
In‑context discussion threads and feedback loops for collaborative decision making.
The Outcome
Accurate, shareable quotes and estimates
Services
Track materials, tools, and equipment, including quantities, costs, and reorder alerts.
Project Management
Organize projects from start to finish, including timelines, task assignments, and progress tracking.
Customer Relationship Management (CRM)
Manage customer information, communication history, and project quotes/orders.
Financial Tools
Budgeting, expense tracking, invoicing and financial reporting tailored for woodworking businesses.
Process customer orders, including invoicing and payment tracking, from quotation to delivery.
Supplier Management
Manage supplier information, purchase orders, and material procurement.
Equipment Maintenance Scheduler
Schedule and track maintenance for woodworking machinery to ensure optimal performance.
Safety Compliance Tracker
Maintain up-to-date records of safety inspections, incidents, and compliance with regulations.
Employee Management
Manage employee records, schedules, payroll, and task assignments.
Time Tracking
Track time spent on projects for billing and productivity analysis.
Task Automation
Automate repetitive tasks, like inventory reordering and maintenance reminders.
Customizable Dashboards
Personalized dashboards to monitor key metrics and project statuses at a glance.