// CASE STUDY – WOODSHOP MASTER PLATFORM

Unified Platform for Production, Project, and Materials Management

A complex production environment relied on separate tools for quoting, cutlists, scheduling, inventory, and delivery—creating delays and errors. We built an all-in-one solution using the FireFlight Data Framework, delivered as our subscription-based product
Woodshop Master. This platform is managed by
Phoenix Consultants Group, Inc. (PCG), the creator and maintainer of FireFlight.

Key Challenges

• Fragmented workflows across project planning, billing, and fulfillment
• No automation for labor estimates, materials tracking, or cutlist creation
• Spreadsheets used for scheduling and depreciation tracking
• Lack of central oversight for training, certifications, and documentation
• No unified data layer for client communication and materials management

Solution Overview

We implemented a modular system leveraging FireFlight’s core capabilities, organized by functionality:

Project & Scheduling

• Project Management
  : Centralized task and milestone tracking, resource allocation, and progress visualization for all projects.
• Scheduling & Dispatch
  : Interactive calendar views for assigning teams, managing job dates, and avoiding conflicts in real time.
• Work Orders & Project Work Orders
  : Detailed job logging, status updates, and field reports to ensure accountability and completion tracking.

Materials & Production

• Cutlist Manager
  : Automated generation of optimized cut diagrams and material usage reports to minimize waste.
• Inventory Control
  : Real-time stock levels, reorder alerts, and bin-location management to prevent shortages.
• Materials Management
  : Purchase order workflows, supplier integration, and cost tracking across receipts and returns.
• Materials & Parts List
  : Predefined assemblies and part lists auto-populated per job type for faster planning.
• Estimation Tool
  : Dynamic calculation of labor hours, material costs, and markup to produce accurate quotes.

Client & Financial

• CRM / Contact Logs
  : Unified database of client contacts, communication history, and account relationships.
• Invoices & Quotes
  : Automated creation of proposals, quotes, and invoices with configurable templates and approval workflows.
• Accounts & Transactions
  : Detailed financial ledgers, multi-entity support, and transaction import for comprehensive bookkeeping.
• Subscription Management
  : Tiered user access and feature gating based on subscription plans for scalable client offerings.
• Financial & Billing
  : Budget tracking, depreciation schedules, and consolidated billing across projects.

Support & Insights

• Custom & Ad‑Hoc Reporting
  : Build and save custom dashboards, filters, and scheduled reports for key performance indicators.
• AI Integration
  : Predictive analytics for demand forecasting, maintenance scheduling, and operational recommendations.
• STL Viewer
  : Embedded 3D preview of design files for pattern validation and client review.
• Manual Library
  : Central repository for SOPs, repair guides, and training materials with version control.
• Custom Checklists
  : Digital task lists with conditional logic and sign‑off fields to ensure compliance.
• Documents & Notes History
  : Audit‑proof record of uploads, edits, and reviewer comments for complete traceability.
• Email & SMS Integration
  : Automated notifications, reminders, and bulk messaging for stakeholders and clients.
• Certifications
  : Track employee training, expiration dates, and renewal workflows.
• Pattern Libraries
  : Manage and version design patterns with metadata and usage history.
• Comments
  : In‑context discussion threads and feedback loops for collaborative decision making.

Results

• Cutlist generation automated—in seconds versus hours
• Accurate, shareable quotes and estimates
• Real-time inventory data linked to projects
• Integrated training and certifications in daily workflows
• Scalable subscription tiers for clients of all sizes