// CASE STUDY: PESTICIDE PROGRAM TRACKING

Modernizing Pesticide Tracking for Program Oversight and Regulatory Compliance

A state department responsible for pesticide regulation needed a digital system to replace outdated tracking and communication tools. Their legacy process relied heavily on PDFs, emails, and paper forms—making it difficult to manage contacts, submissions, and follow-up across pesticide licensees and applicators.

The Challenges

• No centralized database of individuals, businesses, or certified applicators
• Pesticide records submitted manually and reviewed offline
• Inconsistent documentation of follow-up actions across staff and regions
• Static application forms with no searchable structure or metadata

The FireFlight Solution

We delivered a streamlined, secure tracking application in under a week, using these FireFlight modules:

• CRM / Contact Logs
  : Contacts organized by individual, business, license type, and certification status
• Document Management
  : Secure uploads of licensing forms, pesticide reports, and supporting files
• Comments
  : Internal follow-up notes with staff visibility and due date tracking
• Pesticide Tracking (Custom Module)
  : Structured records of pesticide use by applicator, product, amount, and location

The Outcome

• Launched live in under seven days
• Program staff gained live visibility into all licensee records and actions
• Structured, searchable pesticide submissions and reviews
• Consistent compliance tracking across regions
• Improved audit readiness with unified, role-based access